LAST UPDATED: 2026
 

This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our services. We are committed to maintaining the highest standards of data protection and confidentiality in line with UK GDPR and the Data Protection Act 2018.

By using our website or registering with us, you agree to the practices described in this policy.
 

1. WHO WE ARE
 

We are a UK-based dental staffing agency supplying:

Dentists
Hygienists
Therapists
Dental Nurses
 

We act as a Data Controller for the personal information we collect.
 

If you have any questions about this policy, you can contact us at:
 

Email: hello@pomdental.co.uk

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We collect information necessary to provide recruitment and staffing services.
 

FOR CANDIDATES
 

Full name
Contact details
Proof of ID
Right-to-work documents
GDC registration details
Indemnity insurance
Enhanced DBS
Hepatitis B immunisation
Employment history
References
Bank details (for payroll, if applicable)
 

FOR CLINICS (CLIENTS)
 

Contact name
Practice details
Email and phone number
Billing information
Booking history
Feedback on workers
 

WEBSITE & TECHNICAL DATA
 

IP address
Browser type
Cookies (see section below)
Usage data
 

3. HOW WE USE YOUR INFORMATION
 

We use your information to:
 

Register you as a candidate or client
Match candidates to suitable roles
Verify compliance documents
Manage bookings and placements
Process payroll (if applicable)
Issue invoices and manage accounts
Communicate with you about shifts or staffing needs
Improve our services and website
Meet legal and regulatory obligations

We only use your data when we have a lawful basis, such as:

Contract (providing recruitment services)
Legal obligation (right-to-work, GDC, DBS)
Legitimate interest (business operations)
Consent (marketing communications)
 

4. HOW WE STORE AND PROTECT YOUR DATA
 

We take data security seriously. Your information is stored securely using:
 

Encrypted systems
Password-protected databases
Restricted access controls
Secure cloud storage

We never sell your data to third parties.
 

5. WHO WE SHARE YOUR DATA WITH
 

We may share your information with:
 

FOR CANDIDATES
 

Dental practices seeking staff
Payroll providers (if applicable)
Compliance verification services (DBS, GDC checks)
 

FOR CLINICS
 

Candidates being considered for your shifts
Accounting or invoicing systems

We only share the minimum information required for the purpose.
 

6. HOW LONG WE KEEP YOUR DATA
 

We retain data only for as long as necessary:

Candidate records: up to 6 years after last activity
Client records: up to 6 years for accounting and legal purposes
Compliance documents: as required by law

You may request deletion at any time (see Section 8).
 

7. COOKIES & WEBSITE TRACKING
 

Our website may use cookies to:

Improve user experience
Analyse website traffic
Remember preferences

You can disable cookies in your browser settings.
 

8. YOUR RIGHTS UNDER UK GDPR
 

You have the right to:

Access your data
Correct inaccurate information
Request deletion
Restrict processing
Object to processing
Request data portability
Withdraw consent (for marketing)
 

To exercise your rights, contact us at:

Email: hello@pomdental.co.uk
 

9. MARKETING COMMUNICATIONS
 

We may send you updates about:
 

New roles
Shift availability
Service updates

You can opt out at any time.
 

10. CHANGES TO THIS POLICY
 

We may update this Privacy Policy from time to time. The latest version will always be available on our website.
 

11. CONTACT US
 

If you have any questions or concerns about how we handle your data, contact us at:

Email: hello@pomdental.co.uk